Bylaws of Systems-Centered Training and Research Institute
ARTICLE I
Name and General Provisions
Section 1. Name. The name of this organization shall be Systems-Centered Training and Research Institute, hereinafter referred to as SCTRI.
Section 2. Incorporation. SCTRI, the organization, was incorporated July 3, 2006 under the provisions of the General Laws of the State of Georgia as a not-for-profit organization, exempt from Federal Income Tax under Section 501(c)(3). Net earnings of the organization shall not accrue to the benefit of any private shareholder or individual; no substantial part of the resources or activities of the organization shall be used to attempt to influence legislation not related directly to the practice of systems-centered theory and methods; and the organization shall not participate in, or intervene in (including publishing or distributing statements) any political campaign on behalf of any candidate for public office.
Section 3. Trademark. SCT®, Systems-Centered® and Systems-Centered Therapy® are registered trademarks of Yvonne M. Agazarian and the Systems-Centered Training and Research Institute.
ARTICLE II
Purpose
Section 1. Knowledge and Research. A primary purpose for this organization is to contribute to knowledge with the theory of living human systems and to do related research in long- and short-term change strategies.
Section 2. Education and Training. A primary purpose for this organization is to continue development of methods of systems-centered education and practice and to train systems-centered practitioners to serve the community.
Section 3. Community Development and Contribution. The organization will introduce SCT strategies for change to organizations, groups and individuals in private, public and clinical settings.
ARTICLE III
Organizational Structure and Authority
Section 1. Organizational Management. The Management Group (Article III, Section 2) has responsibility for the overall governance and management of SCTRI according to its mission and values. The group meets twice each year, unless otherwise determined by the Management Group, at a time and place decided by the group one year in advance and recorded by the Secretary, to:
a. Explicitly review the structure and function of SCTRI and the Management Group;
b. Train and mentor each other in management roles to ensure continuity in the structure and function of organizational management;
c. Maintain accountability for implementation of decisions of the Management Group;
d. Review use of trademarks and any issues related to the rights and responsibilities of license holders with trademark holder(s);
e. Select the Director, Secretary and Treasurer, Steering Group and consultants based on functional criteria.
Section 2. Management Group/Board of Directors. The Management Group shall be the Board of Directors of the organization and consist of all those members that have become part of the Management Group, as it is constituted from time to time to have no less than one member and no more than forty-five members. A quorum sufficient for making organizational decisions shall consist of those members present. Members who have successfully completed the intermediate level of training through completion of the Authority Issue Group are eligible to join the Management Group, and become members of the Management Group by attending the regularly scheduled meetings and being recorded by the Secretary. Criteria for self-selection include:
a. Time, energy, resources, and willingness to commit to attending two meetings per year (one for members who live abroad), including the two-day experiential training prior to each meeting;
b. A commitment to contribute to the Management Group goals;
c. Taking up leadership in SCTRI;
d. Agreeing to decision by consensus and withdrawing from Management Group membership if unable to do so.
Section 3. Steering Group. The Steering Group is assigned plenipotentiary authority between Management Group meetings to maintain the vision and policies, and oversee the daily operational function of SCTRI. This group meets weekly, unless otherwise determined by the Steering Group, and can call upon the Management Group as needed to consult or meet by notice of no less than three days. Members are selected from the Management Group on a semi-annual basis, serving from one Management Group meeting to the next, and have responsibility to:
a. Implement policies and programs as directed by the Management Group;
b. Inform the Management Group regarding progress and developments between meetings of the Management Group;
c. Inform the Management Group of emergent organizational issues and any recommendations regarding these issues.
Section 4. Organizational Decisions. Systems-centered methods, particularly functional subgrouping, are employed to resolve conflict and build consensus in making decisions. Consensus means that every member of the group agrees to support decisions of the group and make them work whether or not he or she agrees with them.
ARTICLE IV
Work of the Organization
Action groups form as needed to implement the work of SCTRI. Action groups are filled by volunteers from membership.
ARTICLE V
Membership
Section 1. Eligibility for Membership. Persons who are in sympathy with the objectives and purposes of SCTRI and support its mission and values shall be eligible for general membership in the organization.
Section 2. Term of Membership. Membership shall be year to year, activated and maintained by payment of dues for the current year.
Section 3. Dues. Membership dues shall be set by the Management Group.
Section 4. Financial Consideration. A central value of the organization is that no one be kept from membership due to lack of financial resources. To implement this policy, fees and assessments are designated “more or less,” with an understanding that an individual may pay more if he or she wishes to, or negotiate to pay less if he or she cannot afford the set fee.
ARTICLE VI
Officers
Section 1. Director. The Director must be a member of the Management Group who demonstrates mastery of the theory of living human systems and its application to work with individuals, groups and organizations and whose work exemplifies the values and mission of SCTRI. He or she is responsible for ensuring that the work of the organization is in alignment with the theory, values and vision of SCT, for monitoring official communications between SCTRI and outside organizations, and for holding the Management Group accountable for fulfilling its roles and responsibilities.
Section 2. Secretary. The Secretary is responsible for preparing, compiling and authenticating the records SCTRI, including records of the Management and Steering Group meetings.
Section 3. Treasurer. The Treasurer is responsible for making the financial report to the Management Group, selecting the fiscal year, and ensuring that appropriate tax filings and records are completed.
Section 4. Appointments and Terms of Service. The Director, Secretary and Treasurer are selected and serve at the discretion of the Management Group, who shall have full authority to make decisions regarding length of service in accordance with Article III, Section 4 of these bylaws.
ARTICLE VII
Annual Meeting
Section 1. SCTRI holds an annual meeting, open to all members, and interested others of the public in observer roles.
a. The annual meeting shall be held at the time and place of the annual conference.
b. If there is no annual conference in any given membership year, notice of the time and place of the annual meeting shall be made to all Members at their recorded addresses provided in the organizational directory at least three weeks prior to the scheduled meeting.
ARTICLE VIII
Amending the Bylaws
Section 1. The bylaws can be amended by approval of two-thirds (2/3) majority vote of the Management Group.
Section 2. Dissolving the organization. The organization may be dissolved by decision of the Management Group in accordance with Article III, Section 4, and Article VIII, Section 1. The Management Group has responsibility for the distribution of organizational assets in a manner consistent with the organization’s charitable purpose.
Amendments
Article VI Officers, is hereby amended to include:
Section 5. System Mentors. The System Mentors are responsible for monitoring and mentoring the function of SCTRI as a whole. They demonstrate mastery of the theory of living human systems and its application to work with individuals, groups and organizations and their work exemplifies the values and mission of SCTRI. They are responsible for ensuring that the function of the organization, its members and practitioners, is in alignment with the theory, values and vision of SCT.
On and effective October 15, 2006, the Management Group recognized the longstanding functional role of System Mentors as Officers of the organization and approved this amendment by two-thirds majority vote of the full Management Group, in accordance with Article VIII, Section 1, of these Bylaws.
Article VIII Amending the Bylaws, is hereby amended as follows:
Section 1. The bylaws can be amended by consensus of the Management Group, as defined in Article III, Section 4.
On and effective April 22, 2007, the Management Group approved this amendment by consensus.
Article III Organizational Structure and Authority, is hereby amended to include:
Section 1. Organizational Management.
e. Select the Director, Associate Director, Secretary and Treasurer, Steering Group and consultants based on functional criteria.
On and effective October 23, 2010, the Board of Directors approved this amendment by consensus.
Article VI Officers, is hereby amended to include:
Section 4. Appointments and Terms of Service. The Director, Associate Director, Secretary and Treasurer are selected and serve at the discretion of the Management Group, who shall have full authority to make decisions regarding length of service in accordance with Article III, Section 4 of these bylaws.
Section 6. Associate Director. The Associate Director is a member of the Steering Group who is responsible for monitoring the function and operation of the organization, supporting communication and cooperation among action groups, and ensuring consistency with the norms and values of the organization.
On and effective October 23, 2010, the Board of Directors approved this amendment by consensus.
The Steering Group proposes changing “Management Group” to “Board of Directors” throughout the bylaws. The Board is working at the policy and vision level and the term Management Group no longer fits.
On and effective October 23, 2010, the Board of Directors approved this amendment by consensus.
Article I Name and General Provisions, is hereby amended to read:
Section 3. Trademark. SCT® and Systems-Centered® are registered trademarks of Yvonne M. Agazarian and the Systems-Centered Training and Research Institute.
The term Systems-Centered Therapy® was not renewed in June 2007.
On and effective October 23, 2011, the Board of Directors approved this amendment by consensus.
The following revisions reflect additional roles and responsibilities that have emerged with the continued development of the organization.
Article III Organizational Structure and Authority, is hereby amended to include:
Section 1. Organizational Management.
e. Select the Chair, Director, Associate Director, Secretary and Treasurer, Steering Group and consultants based on functional criteria.
Article VI Officers, is hereby amended to include:
Section 1. Director. The Director is a member of the Steering Group who is responsible for monitoring the function and operation of the organization, supporting communication and cooperation among action groups, and ensuring consistency with the norms and values of the organization. The Director acts on behalf of the Board of Directors in holding the organization accountable to its mission and for ensuring that the work of the organization is in alignment with the theory, values and vision of SCT, and is accountable to the Chair and to the Board of Directors. Working with the Chair, the Director is also responsible for holding the Board of Directors accountable for fulfilling its roles and responsibilities.
Section 4. Appointments and Terms of Service. The Chair, Director, Associate Director, Secretary and Treasurer, are selected and serve at the discretion of the Board of Directors, who shall have full authority to make decisions regarding length of service in accordance with Article III, Section 4 of these bylaws.
Section 6. Associate Director. The Associate Director is a member of the Steering Group who works with the Director in monitoring the function and operation of the organization, supporting communication and cooperation among action groups, and ensuring consistency with the norms and values of the organization.
Section 7. Chair. The Chair shall be a member of the Board of Directors who demonstrates mastery of the theory of living human systems and its application to work with individuals, groups and organizations and whose work exemplifies the values and mission of SCTRI. The Chair is responsible for how SCT crosses the boundary and is represented in the larger world, holding the authority, responsibility, and accountability for the organization’s ownership of trademarks and copyrights. The Chair provides leadership to the Board of Directors, and with the Director is responsible for holding the Board accountable for fulfilling its roles and responsibilities. The Chair is selected and confirmed or removed by the Board of Directors, is accountable to the Board and acts on its behalf in holding the Director accountable for carrying out the responsibilities of the Director role, as determined by the Board.
On and effective December 12, 2017, the Board of Directors approved this amendment by consensus.
SCTRI Board of Directors' Report to the Membership
May 2021
The Board of Directors met on May 13-16 on Zoom. The Board meets twice a year, spring and fall, for 4 days each time. The first two days are dedicated to process work, reducing the restraining forces to taking up our Board roles. The second two days are for the task work of the Board: setting policy for the organization. As in the fall, this meeting was again on Zoom. While we worked productively, we particularly noted the cost of our virtual environment: losing the opportunity for time to connect on a personal level and feeling the cost of that loss, yet we still got important work done together.
Summary of Process Work
The Board continued exploring survival roles triggered in this time of so much uncertainty and change, both at the level of the world and in our organization, as we manage in a virtual context and resonate with issues of systemic racism and climate change. We surfaced the many survival role responses in the context of the Authority Issue alive in the Board, working to connect to our full hatred of authority and thus freeing up our energy to fully inhabit our roles as members of the Board. Within that process, we also worked to undo role locks between members of the Board which also freed up energy to work more effectively together.
In our process, we found a resonance to the word “artifact” which came up in the context of a change in our work structure. Subgrouping around our response to the word, we surfaced the wish to connect with what we may be ready to let go of from the past and what is alive now.
Summary of Organizational Work
The Board welcomed Lotte Paans as a new member to the Board. We were mindful of watching for ways we respond/react to new members and on the whole, had open boundaries to our newest member.
The Board explored the driving and restraining forces of meeting online and in person both in relation to our conference in 2022 and for our Board meetings. These were challenging explorations as we are weighing the strong want to be together in person and all the uncertainty that remains about the pandemic. There was also a strong voice in the Board aware that working online reduces our carbon footprint as an organization and reduces the stress of travel for some of our members. We understood these subgroup voices are isomorphic with the larger system and that in our role we are charged with making the best decision we can for the whole system in the context of this uncertainty.
So while it was clear we needed to be online for our conference in 2021, we have made the opposite assessment for 2022 and are planning to be live, in person in Philadelphia. That decision entails working through the impact of potential restraining forces emerging from unknowns of the pandemic, a job that now goes to the Steering Group and the Conference Co-Directors. In a way the pandemic context simply brings more recognition to the reality that we never actually know what’s going to happen!
We did decide to have our next Board meeting in October online again as there is still uncertainty about the capacity for members to travel given pandemic travel restrictions.
The Board also began an exploration of the issues around racism which are alive in our system-as-a-whole. We agreed that this is a vital issue for our group to integrate and as a Board we committed to engaging in our own education and development in this area. While several Board members have personally held that work for some time, years even, what was different was the Board as a whole recognizing its vital and vitalizing importance. We are curious to see how a Theory of Living Human Systems can help us to understand racism more deeply. We are grateful to the membership of SCTRI who have worked to bring this to the forefront.
We continued our exploration of succession planning for the Director role. Mike Maher will continue in the role until October 2022. We want to approach this transition without pressuring ourselves or inducing Mike to stay in the role. We used functional subgrouping to look at both the driving and restraining forces to taking up the role, finding energy freed up as a result. Restraining forces that surfaced in this group were largely time and energy, given competing commitments and wants. The driving forces were the development in the role, the experience of “seeing” and taking in the larger system and working with colleagues.
As always, we welcome any members who have completed the Authority Issue Group to consider joining the Board of Directors. If you have interest, please contact Jim Peightel.
The Board of Directors:
Claudia Byram, Fran Carter, Rowena Davis, Dick Ganley, Susan Gantt, Dorothy Gibbons, Ray Haddock, Nina Klebanoff, Juliet Koprowska, Annie MacIver, Mike Maher, Jon McCormick, Irene McHenry, Lotte Paans, Jim Peightel, and Norma Safransky